Document Controller Job Vacancy in AECOM Al-Ayn, UAE
Position title
Document Controller
Description

+ Maintaining files and all other personal documents to update and keep safe.
+ Handling office tasks such as filing, generating reports and setting up meetings.

+ Coordinate with engineers and the discipline for any documents, drawings, or manuals that are essential to the project.

+ Organization and preservation of paper and computer files.

+ Prepare correspondence and minutes of meetings for the Client & Contractor.

+ Preparation of the required documents for daily operations.

+ Individual Correspondence handling, responsible for all outgoing and inbound documents.

+ All typing tasks, including faxes and letters contracts.

+ Administrative tasks such as filing, generating reports and setting up meetings.

+ Create and modify correspondence, reports, memos, drafts, memos, and emails

+ Assist with administrative problems

+ Call screening and routing calls to the right party.

+ Use e-mail, phone and mail to maintain polite and professional communications.

+ Use computers to create reports, present, and conduct research.

+ Meet and greet visitors.

+ Be open to the needs of others to ensure a positive and seamless experience.

+ Maintain effective communication with the Project Manager, Engineers and Site Staff, as well as external contacts, on behalf of the project office.

+ Coordinate and organise meetings/seminars with clients outside of the project office. Also assist in the preparation and distribution of minutes, agendas, and presentations.

+ Perform efficient word processing, photocopying, filing, and minute taking duties for the project.

+ Screen all incoming emails, phone calls and action any correspondence.

Qualifications

+ Works under general supervision.

+ Collaborates with others to achieve common goals.

+ Troubleshoots low-level problems and recommends the appropriate action.

+ Contributes effectively to the team's goals.

+ Project size is low in complexity

+ Document management and project control support. This includes receipt, inventory, tracking, audit, tracking and retrieval of classified and unclassified media project data.

+ Responsible for the maintenance and setup of document control/ records management in multiple projects and for Project Managers.

+ Assures compliance with company policies and procedures for all local activities.

Preferential Qualifications

+ A diploma holder in any area of study.

+ Any training certificates and certifications relevant would be an added bonus

Date posted
August 11, 2022
Valid through
November 11, 2022
Employment Type
Full-time
Job Location
Al-Ayn, Al-Ayn, Al-Ayn, 00000, UAE
Base Salary
AED5000-AED10000 Per month
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Position: Document Controller

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